Ordered
What the approved purchase order requested, by line item and unit.
PURCHASING / RECEIVING CONTROL
See the mismatch before an invoice moves forward.
Compare purchase orders, delivery evidence, accepted quantities and invoices in one review flow. Available for controlled pilot implementation.
Keep four quantities separate
Delivered
What the delivery evidence says arrived, including partial shipments.
Accepted
What receiving confirms after shortages or damage are recorded.
Invoiced
What the supplier is asking to be paid for. Differences remain visible for review.
A controlled exception flow
- 01
Capture the evidence
Link each order, delivery, receipt and invoice to the same case without discarding source versions.
- 02
Compare and hold
Flag quantity or price differences, show the arithmetic and stop automatic progression when approval is missing.
- 03
Record a decision
Purchasing, receiving and finance decide on correction, replacement, credit or release under their own rules.
What the pilot does and does not do
Does a match automatically approve payment?
No. A match can make a case ready for the finance review defined by your team. Payment approval remains under your controls.
Can it handle partial delivery?
A pilot should test separate receipts and open order balances rather than overwriting the first delivery.
Is the SIEMA demo a production system?
No. It is an interactive scenario that illustrates evidence, state changes and a human decision.
Bring one recurring purchasing exception
We will map the evidence, people and approvals needed for a bounded pilot.